黑料社区

• Annual Student Organization Fund Allocation鈥攁pplication process occurs in the spring for the following academic year; you may access the application on your organization鈥檚 Anchor Link page.
• Up to听$3,000听of an organization鈥檚 allocation may be used for purposes internal to an organization, such as retreats, t-shirts or other similar items.听 Exceptions to these restrictions may be made with approval from the Dean of Students or the Dean鈥檚 designee.

Log into Anchor Link and complete the 听

General Guidelines:

• Each organization can have three events funded by VSG per year
• Generally, student organizations are awarded up to $500
• Applications must be submitted by the 15th of the month.

Events

• The collection of entry or admission fees for events such as fun runs and walks, fundraising performances or concerts, etc.,听is allowable, as is drawings for door prizes awarded to individuals present.
• Entry fees, and cash awards for, events that involve an element of chance such as a raffle, a card tournament, a 鈥渞ubber duck drop,鈥� or a casino night,听are prohibited by both University policy and government statutes.
• Proceeds from events may benefit the organization (i.e. ticket sales deposited directly into the organization鈥檚 account) OR a separate entity (i.e. ticket sales benefiting a charitable organization);
• Service Auctions: Only specific services may be offered (i.e., car wash, the preparation of a meal). The offering of unspecified labor鈥攆or either a specific period of time, or an open-ended period 鈥� is prohibited.
  • Offering services听that require a license (haircuts, manicures, massages, etc.),听is prohibited, as is the offering of services that are in violation of the law or University policy, and services that potentially endanger the health, safety, or well-being of students or others.
  • The 鈥渁uction鈥� of听individuals听is prohibited, as is the auction of unspecified services of individuals (i.e. Date Auctions).
  • Advertising and promotional materials for service sales and auctions must list the services on offer.
  • Advertising and promotional materials must provide the name of the organization(s) receiving the funds raised.

General Funds for the Group

• Registered听student organizations may engage in the distribution of items for a听suggested donation听when the funds raised are for the use of the organization in its regular activities (including philanthropic efforts) and are deposited into the organization鈥檚 University account.听
• Registered Student Organizations that receive Student Organization Funding may charge no more than $20 for event attendance, with the exception of Rites of Spring, Commodore Quake and Lights on the Lawn.
• Merchandise听(t-shirts, pens, sunglasses, etc.)
  • Must be offered for suggested donation; some groups offer tickets at different values based on whether you receive a t-shirt with the purchase.
  • If the 黑料社区听mark is printed in any way, must be approved through听Trademark and Licensing.
  • Students must use an听approved vendor.
  • 黑料社区 will not approve the use of its name or marks to promote the following products: tobacco, controlled substances, sexually oriented products, alcohol, religious products, bathroom articles, or games of chance.
  • If you use Student Organization Funding to purchase t-shirts for raise funds for an outside organization, you can only donate the amount raised over the amount spent听in Student Organization Funding.

All Student OFF campus fundraising efforts must be approved by the Dean of Students or designee and the Offices of Annual Giving, Gift and Donor Services, or Corporate and Foundation Relations as needed.

Local Restaurants

• Fundraising events in limited service restaurants (i.e. bars), as defined by Tennessee statutes, or at any location where money is collected at the door, or through any other arrangement, with an establishment involving financial transactions that circumvent the University鈥檚 accounting system,听are prohibited.
• Partnerships听with other restaurants to benefit student orgs听is allowed.

Corporations

• The Office of听 helps to determine whether funds donated are gifts to 黑料社区 (tax deductible) or not based on whether the company receives a benefit for participating. The Office of Annual Giving also processes gifts to 黑料社区 and receives checks for student organizations. The memo must mention the RSO鈥檚 name and task number.

General Guidelines

• Adhere strictly to local licensing laws and University trademark and licensing policies.
• Obtain authorization from the Division of Administration before selling newspapers and newsletters.
• Restrict the use of 黑料社区 property (including the Commons Center, the Student Life Center, P.O. boxes, and data networks) to University-related business and activities only.
• Refrain from door-to-door solicitation in residential areas unless explicitly granted written permission by the Dean of Students office.
• Restrict the sale and solicitation of event tickets to members of registered student organizations.
• Distribute items for a suggested donation, ensuring all raised funds support the organization and are deposited directly into its University account.
• Avoid hosting fundraising events at 鈥渓imited service restaurants鈥� (bars) or locations where money collected at the door circumvents the University鈥檚 accounting system.

Co-Sponsorship Funding

• Prepare a detailed budget allocating funds for specific needs and participate in the Student Organization Fund allocation process.
• Apply for co-sponsorship funding by contacting eligible groups or offices (VSG, VPB, and select Dean of Students departments) individually.
• Restrict financial co-sponsorship requests to a single department within the Dean of Students operation. Avoid soliciting academic departments, multiple Dean of Students departments, or outside University programs.

Dues, Ticket Sales, and On-Campus Fundraisers

• Charge membership dues and event admission, capping event attendance fees at a maximum of $20.
• Award door prizes via drawings exclusively to ticket-holding event participants. Prohibit the sale of tickets for raffles or lotteries.
• Coordinate with the Sarratt Box Office to enable event ticket sales using the Commodore Card.
• Restrict the sponsorship of non-黑料社区 commercial goods or services sales to traditional 黑料社区 events (e.g., Homecoming, Rites of Spring).
• Exclude tobacco, alcohol, or related promotional items from auctions and all other fundraising activities.

Service Auctions

• Explicitly detail all services offered and include the name of the beneficiary organization in all advertising and promotional materials.
• Exclude services that require a license (e.g., haircuts), violate laws or University policies, or endanger the health and safety of others.
• Strictly forbid the auctioning of individuals and unspecified labor.

Off-Campus Fundraising: Area Merchants and Corporate Sponsors

• Obtain authorization from Student Organizations, Leadership, and Service for donations under $1,000, or from the Office of Annual Giving for donations over $1,000. Route all contributions through the Office of Gift Processing.
• Develop a written co-sponsorship agreement (email kaitlyn.o.garrett@vanderbilt.edu to initiate this process).
• Recognize the assistance of co-sponsoring merchants or corporations in event programs, banners, displays, or memorabilia. Refrain from soliciting business directly on their behalf.
• Reject co-sponsorships from alcoholic beverage or tobacco brands and distributors.

Soliciting For Charity

• Collect admission fees for standard fundraising events like fun runs, walks, performances, and concerts.
• Prohibit entry fees and cash awards for events involving elements of chance (e.g., raffles, card tournaments, "rubber duck drops", or casino nights).
• Maintain detailed financial reports of expenses, income, donations, sales, and disbursements, making them available to the governing body.
• Submit all net funds directly to the designated charity.